WORD+2007

=Microsoft Office Suite 2007=

Microsoft Office Suite 2007

Microsoft Word 2007 for PC Monday, August 17, 2009

Facilitators: Phyllis Berkowitz – pberkow@schools.nyc.gov Ellen Phillips – ellenquilt1@gmail.com

I. Introductions and administrative paperwork (8:30 – 9:15) Register in Protraxx - http://pd.nycoit.org Sign Protraxx sign in sheet daily Sign-In Sheet with DBN Fill out time card – punch in and out each day Grant schools – Identify on time card whether TELL, T4, or ABILITIES Non-grant schools – Indentify on time card Non-public schools – complete W9 form, reimbursement form and time sheet for training rate No absences allowed

II. Assessment – What do you know about Microsoft Word 2007?

III. Opening Microsoft Word – The new interface (9:15 –10:00)

A. Office Button – Takes the place of the old File menu. Some elements are:

1. New – Opens a new blank document or template 2. Open – Opens a document previously saved 3. Save – Saves a document in the .docx format by default (Word 2007) 4. Save As – Saves a document in other formats (like Word 97 – 2003) and in different locations 5. Print – Allows you to preview documents and select a printer 6. Close – Allows you to close the current document 7. Recent Documents – Can be set up to 50 in Word Options 8. Word Options – includes adding elements to Quick Access Toolbar 9. Exit Word B. Quick Access Toolbar 1. Provides easy access to repeated commands 2. Can be edited – Down arrow to More Commands C. Title bar – centered 1. Compatibility Mode –saving as a Word 2003 document 2. .docx - saving as a Word 2007 document D. Status Bar – at the bottom of the window (customize by right clicking) 1. Page number 2. Word count 3. Proofing errors 4. Spell Checker 5. Document views 6. Zoom control

Break (10:00 – 10:15)

E. The Ribbon - takes the place of the old Menu bar but on steroids. It contains TABS organized in the order in which they will be used in creating a document. Each tab is divided into GROUPS with features that perform specific tasks

F. Demonstration – creating a Word document

1. Cursor and i-beam 2. Tab to indent 3. Automatic capital letters at beginning of a sentence 4. Punctuation 5. Word wrap

G. TABS

1. Home – To format and edit text

a. Clipboard b. Font – Select the font, size (2 methods), style, highlighter, color c. Paragraph d. Styles – not in this class e. Editing

2. Insert – Quick access to a variety of objects to insert in a document. Drawing tools automatically open with a shape 3. Page Layout – To customize pages and objects 4. References – Specific needs (will not cover) 5. Mailings – Labels, mail merge (will not cover) 6. Review – Proofing group includes spelling & grammar, dictionary, etc, translation. TAB includes Comments and Tracking 7. View – Document views (as in Status Bar), Show/Hide Ruler Thumbnails, 8. Acrobat or Developer - To save a document in PDF format

Lunch (12:00 – 1:00)

IV. Resource – Help Button for video and text assistance (Question mark (1:00 – 1:10)

V. Creating Word documents - Choose two of the following: (1:10 – 2:30)

A. Sign for a school or classroom event. Include the following: 1. Text boxes 2. At least one image from the Internet or clipart 3. Border 4. Bullet or numbered list 5. A variety of fonts, sizes, colors B. A table with a list of students with their names, addresses, and other appropriate information. You might want to include cells for check off data. Example: Permission slips returned, money handed in, etc. C. A table that contains an appropriate rubric for your content D. One page newsletter using text boxes, a variety of fonts, sizes and colors, two columns, graphics (images from the Internet or clipart) E. Venn diagram comparing two and images F. A word processing document such as a letter to parents

VI. Share out (2:30 – 3:00) Save projects onto flash drive to be found on: [|www.oitqpcredit.wikispaces.com]

VIII. Other Resources:

http://office.microsoft.com/education (for Standards based lesson plans and “how to” http://baycongroup.com/index.htm - simple step by step instructions